By-Laws

BY-LAWS, STATUES AND REGULATIONS OF BEAR CREEK SPORTS PARK

ARTICLE I – NAME

Bear Creek Sports Park

SECTION 1 – The name of this organization shall be the Bear Creek Sports Park, a local unity affiliated with the George Khoury Association of Baseball Leagues, Inc.

ARTICLE II – PURPOSE AND AIMS

SECTION 1 – It shall be the purpose of this organization to teach the youth involved, the fundamental principles of baseball and softball and to channel this athletic knowledge in such a manner that every youth participating will perform to the best of their ability.  This recreational activity will be geared in such a way that it will be physically, socially, and morally sound for the youth of Hannibal.

SECTION 2 – This organization will endeavor to extend to the youth of Hannibal, the codes of good citizenship and sportsmanship, ever bearing in mind that fair and honorable play shall rule supreme.

ARTICLE III – MEMBERSHIP

SECTION 1 – Any person interested in the objects, purposes and aims of the Bear Creek Sports Park, and willing to uphold its policies and subscribe to its bylaws may become a member as hereinafter provided.

SECTION 2 – Any person who has children playing in the Bear Creek Sports Park and has paid all the registration fees, may become a member of the Bear Creek Sports Park.

ARTICLE IV – BOARD OF DIRECTORS

SECTION 1 – The Board of Directors shall be the governing body of Bear Creek Sports Park, of Hannibal, Missouri, and shall be composed of eight (8) elected members, including the President, Vice President, Secretary, and Trustees (6) elected to the Board to serve for a term as specified in Article V.  The Treasurer will be an appointed, non-voting position.

SECTION 2 – The Board of Directors shall approve of all purchases of equipment and supplies.

SECTION 3 – Any person who is interested in Khoury League Sports, is eligible to be elected to the Board of Directors and conforms to Article III, Section 1 and Section 2.

ARTICLE V – OFFICERS

SECTION 1 – Classification of Officers:  The Bear Creek Sports Park, shall be composed of a:

  • President
  • Vice-President
  • Secretary
  • Treasurer (appointed, non-voting member)
  • Trustees (6)

SECTION 2 – Qualifications: No person shall be an officer who shall not have attained the age of 18 years, and been a one year citizen of the United States.

SECTION 3 – Term of Office:  The President, Vice-President, Secretary, and Treasurer shall assume their official duties at the close of the Annual Meeting in October and shall serve for a term of two years.  The  Board of Trustees members will serve for a period of three (3) years.  No term limits are in place.

SECTION 4 – Nominating Committee:  There shall be a nominating committee consisting of three members, selected at a regular meeting at least one month prior to the election.  The outgoing President shall serve as Chairman and have three (3) appointees on the Committee.

The Nominating Committee shall elect one nominee for each office to be filled and report at the annual meeting in October.  Following the report of the nominating committee, an opportunity shall be given for nominations from the floor.

A vacancy occurring in any office shall be filled for the unexpired term by a person appointed by the President with the unanimous consent of the remaining officers.  In case a vacancy occurs in the office of President, the Vice-President shall assume the role of President.

ARTICLE VI – DUTIES OF OFFICERS

SECTION 1 – The President: The President shall preside at all meetings of the organization.  He or She shall perform such other duties as may be prescribed in these Bylaws or assigned to them by the organization; and shall coordinate the work of the officers and committees, in order that the objects may be promoted.  The President shall also be responsible that the most up to date official Khoury League rules are followed as set forth by George Khoury Associated Baseball Leagues and the Northeast Missouri Circuit Rules.

SECTION 2 – The Vice-President: The Vice-President shall act as aide to the President and shall perform the duties of the President in the absence or inability of that officer to perform.

SECTION 3 – The Secretary: The Secretary shall record all the minutes of the organization and shall perform such other duties as may be delegated to them.

SECTION 4 – The Treasurer: The Treasurer is responsible for payments received and accounts payable.  The Treasurer will provide a quarterly detailed report of finances including a balance sheet, itemized budget, and other relevant information necessary to accurately communicate the financial status of the Bear Creek Sports Park. The Treasurer will also be responsible for filling out the necessary forms to be forwarded to various Federal and State Agencies. This position serves as a non-voting board member.

SECTION 5 –Trustees: The Trustees shall consist of six (6) members total to be elected by Bear Creek Sports Park members.  At the first election, six Trustees shall be elected; two people to hold office for one year, two for two years, and three people elected for three years.  Thereafter, at the first succeeding election, two Trustees shall be chosen for a term of three years to replace Trustees originally elected to a one year term.  Subsequent annual elections would be held to fill open Trustee positions to where the final rotation would be two new Trustees being voted onto the Board of Directors each year with a term of three years for each member.

The Trustees shall have supervision of all the financial business of the Bear Creek Sports Park, and audit the accounts of the Treasurer annually prior to the annual meeting.

SECTION 6 – All Officers Shall:

  • Perform the duties prescribed in the parliamentary authority in addition to those outlined in these Bylaws and those assigned from time to time.
  • Deliver to their successors all official material within fourteen (14) calendar days following the meeting at which they are elected.

ARTICLE VII – MEETINGS

SECTION 1 – Regular meetings of this organization shall be held monthly at a place designated by the President.

SECTION 2 – SPECIAL MEETINGS may be called only by the unanimous consent of all officers.

SECTION 3 – The ANNUAL MEETING shall be in October at a place convenient and accessible to all members.  Notification shall be published at least one week prior to the actual date of the meeting.

SECTION 4 – A simple majority of the members present shall constitute a quorum for the transaction of business for the Annual Meeting of this organization.

SECTION 5 – The privilege of holding office, introducing motions, and voting shall be limited to members of the organization. The Treasurer does not qualify to vote since this is an appointed position.

SECTION 6 – Order of Business:

  • Call to order by the President or presiding officer
  • Roll Call
  • Reading of Minutes of previous meeting
  • Report of Treasurer
  • Reports of standing committees and special committees
  • Unfinished business
  • New business
  • Adjournments

SECTION 7 – Quorum: Five (5) members of the Board of Directors which shall include the President or Vice-President, plus four (4) Board members, shall constitute a quorum for the transaction of business of the organization.

ARTICLE VIII – STANDING AND SPECIAL COMMITTEES

SECTION 1 – Such standing committees shall be created by the officers as deemed necessary to promote the objects and carry on the work of the organization.  The Chairman of the standing committee shall be selected by the officers or the organization.

SECTION 2 – The Chairman of each standing committee shall present a plan of work to the officers for approval.  No committee work shall be undertaken without the consent of the officers.

SECTION 3 – Since a special committee is  appointed for a specific purpose, it automatically goes out of existence when the special work is done and a final report is received.

SECTION 4 – Each committee will consist of at least three (3) members but not more than five (5).  Committee members shall be appointed by the officers.

ARTICLE IX – PLAYER ELIGIBILITY

SECTION 1 – In order to eligible to participate in the Bear Creek Sports Park, a player must live within the area that encompasses the Hannibal community and pay the current fees as set forth.  Any case which involves unusual circumstances will be referred to the Bear Creek Sports Park, Board of Directors for special consideration.  They must also meet the age requirements set forth in ARTICLE X.

ARTICLE X – ASSIGNMENT OF PLAYERS TO RECREATION DIVISIONS

SECTION 1 – BASEBALL (AS SET FORTH IN OFFICIAL RULES)

  • Atom Division:     To include players who have not attained the age of 9 years and who must have attained the age of 7 years before January 1st of the current year.
  • Bantam Division:    To include players who have not attained the age of 11 years and who must have attained the age of 9 years before January 1st of the current year.
  • Midget Division:    To include players who have not attained the age of 13 years and who must have attained the age of 11 years before January 1st of the current year.
  • Juvenile Division:    To include players who have not attained the age of 15 years and who must have attained the age of 13 before January 1st of the current year.
  • Junior Division:    To include players who have not attained the age of 17years and who must have attained the age of 15 years before January 1st of the current year.
  • Intermed Division:    To include players who have not attained the age of 19 years and who must have attained the age of 17 before January 1st of the current year.
  • Senior Division:    To include players regardless of age.

SECTION 2 – SOFTBALL

  • Pixie Division:    To include players who have not attained the age of 9 years and who must have attained the age of 7 years before January 1st of the current year.
  • Petite Division:    To include players who have not attained the age of 11 years and who must have attained the age of 9 years before January 1st of the current year.
  • Chic Division:    To include players who have not attained the age of 13 years and who must have attained the age of 11 years before January 1st of the current year.
  • Sophomore Division:    To include players who have not attained the age of 15 years and who must have attained the age of 13 years before January 1st of the current year.
  • Debutante Division:    To include players who have not attained the age of 18 years and who must have attained the age of 15 years before January 1st of the current year.
  • Senior Division:    To include players regardless of age.

ARTICLE XI – ASSIGNMENT OF ELIGIBLE PLAYERS TO RECREATIONAL TEAMS

SECTION 1 – Eligible players will be assigned to teams according to the following rules:

Rule 1:  Roster registration of players (managers and coaches) to be carried forward year to year, with the exceptions of teams folding.  New players, termination of teams by action of leagues, age changes or other uncontrolled circumstances of players to be added on to rosters, will be done by draft system or parental request as provided for in the Official Khoury League Rules.  The draft is to be made from a blind pool, with the team with the fewest number of players having the first pick, next in line, etc.  If a player plays up in the division, he/she may not play down.

Rule 2:  Teams that have the same record or same number of players shall draw lots to determine who draws first, second, etc.

Rule 3: Once a team player has been selected they can only be transferred by parent request and Board approval.

Rule 4:  Any player who fails to register before the teams are chosen can be placed on a team providing this is agreeable with all the other managers of that division and he or she will be chosen on the basis of the manager who would choose the next player.

For teams whose rosters are still not filled after the draft, the coaches and Board members will solicit new players to fill out rosters and they will be put on teams by means of an additional draft.

ARTICLE XII – GIRLS KHOURY LEAGUE SOFTBALL

SECTION 1 – Girls Khoury League Softball teams shall be governed by the same Bylaws as in Baseball and placement of players to divisions and teams shall be in accordance with the above rules.

ARTICLE XIII – COMPETITIVE LEAGUES AND TOURNAMENTS

SECTION 1 – All competitive leagues, tournaments, and related activities will refer to the United States Specialty Sports Association (USSSA) or the Amateur Softball Association (ASA) regarding all rules, regulations, and guidelines.

ARTICLE XIIII – FINANCIAL SUPPORT

SECTION 1 – The league shall be a non-profit, non-sectarian organization, civic in its nature and interest, and shall work for the benefit, amusement, education, and enjoyment of amateur baseball and other sports.  This organization goes on records as being self-supporting and will accept no form of State or Federal aid.  Local contributions from the citizens of the Hannibal community will be accepted.

SECTION 2 – All money obtained from any sources, by or through any person or persons, acting for or in the name of the Bear Creek Sports Park, or under its direction or authority, shall be considered Bear Creek Sports Park, funds and shall be forthwith delivered to the Treasurer, who shall give his official receipt, therefore, and who shall report at the close of each meeting the amounts so received and from what source.

ARTICLE XV – PARLIAMENTARY AUTHORITY

SECTION 1 – ROBERT’S RULES OF ORDER REVISED shall govern this organization in all cases to which its regulations are applicable and in which they are not inconsistent with these Bylaws and those of the George Khoury Association.

ARTICLE XVI – AMENDMENTS

SECTION 1 – These Bylaws may be amended at any regular meeting of the organization by a TWO-THIRDS vote of the members present, provided notice of the proposed Amendment shall have been given at the previous meeting, and provided the amendment is not in conflict with the required Articles prescribed in the Bylaws of the George Khoury Association Baseball Leagues, Inc.

ARTICLE XVII – INDEMNIFICATION OF OFFICERS, DIRECTORS, EMPLOYEES AND AGENTS

The Corporation shall have power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the corporation) by reason of the fact that he is or was a director, officer, employee or agent of the corporation, or is or was serving at the request of the corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorney’s fees), judgment, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such action, suit or proceeding if he acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interest of the corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his conduct was unlawful.  The termination of any action, suit or proceeding by judgment or settlement conviction or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and to the best interest of the Corporation, and with respect to any criminal action or proceeding, and reasonable cause, to believe that his conduct was unlawful.

To the extent that a director, officer, employee or agent of a corporation has been successful on the merits or otherwise in defense of: any action, suit or proceeding referred to in Section 1 and 2 of this Article XVIII, or in defense of any claim, issue, or matter therein, he may be indemnified against expenses (including attorney’s fees) actually and reasonably incurred by him in connection therewith.

Any indemnification under paragraphs 1 and 2 of this Article (unless ordered by a court) shall be made by the corporation only as authorized in the specific case upon a determination that proper in the circumstances because he has met the applicable standard of conduct set forth in Section 1 and 2 of this Article.  Such determination shall be made (by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, or (b) if such a quorum is not obtainable, or, even if obtainable a quorum of disinterested directors so directs: by independent legal counsel in a written opinion.

The indemnification provided by this Article shall not be deemed exclusive of any other rights to which those indemnified may be entitled under any contract, agreement, vote of disinterested directors or otherwise, both as to action in his official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be a director, officer, employee, or agent and shall insure to the benefit of the heirs, executors, and administrators of such a person.

ARTICLE XVIII – DISSOLUTION OR LIQUIDATION OF BEAR CREEK SPORTS PARK

Upon dissolution or liquidation of Bear Creek Sports Park, the remaining assets given to the City of Hannibal or to another nonprofit organization as may be determined by the Board of Directors.